State Association Leadership Updates

This update is also being sent to state association executive directors, presidents and membership POCs by email. If this update is not being sent to the correct person on your staff, please provide us with their contact information so they can be added to our contact list.

If you have any questions regarding this NGAUS update, please feel free to reach out to the NGAUS membership department at [email protected].

View The Year At-A-Glance for all important dates coming up this year.

December 7, 2023 Update

Professional Development Events

2024 Legislative Workshop | February 27 - 28

The Legislative Workshop provides a unique opportunity for Legislative Liaisons and Congressional Affairs Contact Officers from each state, territory, and D.C. to learn about the legislative process and hear from National Guard leaders regarding upcoming priorities and insight on the issues affecting the Guard.

The association’s annual Legislative Workshop is set for Feb. 27-28 at the National Guard Memorial Museum, the NGAUS headquarters in Washington, D.C.

Point of contact: Alec Gonzalez | [email protected]

2024 Capitol Summit | March 17 - 19

The Capitol Summit is one of two officer professional-development programs NGAUS currently offers Army and Air National Guard company-grade officers. The program brings Guardsmen from each state and territory to the nation’s capital for a close look at how the government works and the role NGAUS plays in the legislative process.

Interested officers should contact their state or territory association executive director or president. Participation is open to NGAUS members, Army or Air, second lieutenant to captain or warrant officer 1 to chief warrant officer 2. To learn more about the Capitol Summit, please contact [email protected].

November 16, 2023 Update

Industry Day

December 11-12, 2023

SLOTS ARE FILLING FAST! Get your registrations in to secure your spot. We operate the registration as first come, first serve and have limited capacity at NGAUS. Please fill out the link below and email it back to Blaise Lemke at [email protected]. Your registration will be complete as soon as the form is processed and payment is received - if applicable.

Thank you for being great supporters of the Association and we look forward to hosting a great Industry Day.

NGEDA Annual Meeting

Tracy Campfield

In preparation for the NGEDA conference in January, I would like to find out how the database can better serve your memberships needs. I want you to let me know what reports/information would be useful for you to access from the database. I know that the database is difficult to maneuver sometimes and it is frustrating trying to figure out how to find what you want. Not to mention, there are an abundance of queries that are not needed and they are confusing as well.

So please, let me know what you need the database to do for you! Please email me at [email protected] with your ideal list of reports and I will work to make the database easier to use for all of us.

Michael McNeill

Member engagement is an evolving challenge with no "one size fits all" approach. What works for one association may not be suitable for you, and what is effective one year may not be true for the next. This NGEDA, I want to help you have the marketing tools needed to advance your goals. Not everyone has the time or bandwidth to develop a marketing plan for their association, so let's use this opportunity for collaborative growth and mutual support.

Email me at [email protected] with your marketing questions and ideas. What efforts have you seen success with? Is there any collateral that would be helpful at the national or individual level? We all approach these topics from a different perspective, so let's find something that works for you.

Member Renewal Correspondence

The NGAUS membership team sends a series of emails to expiring members over a nine-month period usually from October to June. Since NGAUS annual memberships will all expire on December 31st, there will be a number of communications that will go out from the membership department. We would like to keep you informed of these communications in case you receive questions about them. Some examples are:

November - Chairman's Message
December - Auto-Renewal Notice
December - Membership Expiring

Members of full and partial participation states receive emails that send them to the NGAUS membership page and members of non-participation states receive an email that directs them to contact their state association.

October 20, 2023 Update

Call To Conference

NGEDA Annual Meeting | January 2024 | Detroit, Michigan

The 2024 NGEDA Annual meeting is set for January 17-19, 2024, in Detroit, Michigan. There will be a special day of updates and training provided by members of the NGAUS Staff on January 16th. We recommend that you travel on January 15th in order to attend the NGAUS update event on January 16th.

2024 Annual Data Call

Executive Directors - please work with your Army and Air Personnel offices to obtain the number of officers assigned at the end of 2023. Be sure to consider the number of anticipated losses you will have in the first few months of the year when calculating your goals. Most officers separating in the first few months will not purchase an active membership. We will use this number for your 2024 strength goal.

Membership Subsidies

We are looking to compile and updated list of those states/territories that provide a subsidy of any kind for members who purchase NGAUS memberships. This could be discounts on digital life or state memberships at no charge, all of you have special opportunities for members and we want to make sure that NGAUS has your up-to-date information. Even if you have not changed offers, please still email us what you are offering, and if you don’t offer anything – please let us know that as well.

Please email Tracy directly at [email protected] so that she can update.

Thank you for all you do, and please let us know if you have any questions or if we can be of any assistance.

Membership Marketing

There is no growth without action. As we close out 2023 and start preparing for the 2024 membership season, it is time to start strategizing how to engage with current and potential members. I encourage you to develop a marketing plan to guide your efforts as you work towards your tactical goals. Our operational goal is 1% overall growth in active membership, but that should not limit our scope. Consider some of the following assets as you develop your plan.

State Association Resources

In order to facilitate the marketing efforts of our state associations, NGAUS provides a suite of resources for free use. This page can be accessed by going to NGAUS.org, hovering over "States & Territories", and selecting "State Association Resources." Once you log in, you'll see a list of all our available items. In the coming weeks we will be adding or updating different pieces. If there is anything that you believe should be added, please let us know.

Mass Emails

We offer use of our Mailchimp email service to all state associations. Through Mailchimp we are able to create custom designed emails targeted at the membership segment you desire, whether it be current, expired, or anything else. When you provide the content, we will work it up for your approval before sending it out to your recipients. Our only ask is that your messaging includes a membership touchpoint, such as a QR code or renewal call-to-action.

Social Media

In the relationship between required effort and ROI, social media is a valuable asset. One of its key strengths is the reusability of content. A single post can be shared to Facebook, Twitter, Instagram, and LinkedIn with only minor tweaks. The ability to share timely content and information is a benefit of the digital age. Providing regular, relevant content to your audience shows you have a vested interest in their issues. If you have a particularly interesting or important post, be sure to tag NGAUS or reach out to us so that we can share it as well. Our links can be found at the bottom of this email.

September 7, 2023 Update

NGAUS Conference Keynotes

The full presentations from some of the speakers are now available on the NGAUS YouTube Channel at www.youtube.com/user/NGAUS1878. The videos include speeches by Air Force Secretary Frank Kendall, Gen. Daniel R. Hokanson, the chief of the National Guard Bureau, and Gen. Randy A. George, the Army vice chief of staff acting as the Army chief of staff. Retired Maj. Gen. Donald Dunbar’s presentation on the legal foundation of the National Guard is also available.

Capitol Summit Postponed to 2024

Membership Update

2023 – Complimentary Memberships. Please continue to enroll your eligible officers for a complimentary membership in NGAUS. This is an easy way to increase your membership. This is also a great way to receive the 25% rebate for all 2023 annual dues paid for those states still trying to reach their membership goal of a 1% increase or 50% or greater in membership. Remember, if you did not make goal on 30 June, if you reach goal on 31 December, you will still receive the 25% rebate for all annual dues paid during the year!
Complimentary Membership Form >>

Digital Life Memberships – Did you know that NGAUS annual members can convert their annual memberships to Digital Life memberships at a reduced cost? If the officer has a 2023 annual membership, the annual dues they paid can be credited toward a digital life membership purchased in 2023. This is a great way to work on 2024 membership right now and gain a discount for your members. Their digital life membership can be reduced by $40, $80, or $130! And they can still take advantage of installment payments if they choose. Remember, in order for your members to take advantage of converting an annual membership to a life membership at a cost reduced by their annual dues paid this year, they must work directly through NGAUS. Contact [email protected].

June 2, 2023 Update

Membership Mojo

Returned Mail, we could use your help.

As you may know, NGAUS receives returned mail notifications from the US Postal Service (USPS) on all mail (including the National Guard Magazine). Returned mail generally falls into two categories:

With a forwarding address (but forwarding has expired)
Without a forwarding address (undeliverable)

When we receive a forwarding address, we update the address in the membership database. When the mail is undeliverable with no forwarding address, we put the address on hold in order to avoid expensive mailings and returned mail expenses. Once the address is put “on hold” in NetForum, an email is sent to the email address on file (if there is one) informing the member and requesting that they update their address.

We are going to be sending the copies of the undeliverable returned mail to you. The addresses for these members have been put on hold. We could use your help in tracking down good mailing addresses. If you can find good contact information, please update the database, and remove the hold on the mailing address, or please feel free to contact me directly with any questions or if you need any assistance.

We thank you in advance for your time and assistance in keeping the database up to date.

May 18, 2023 Update

Why Complimentary Members Matter

Why are complimentary memberships important anyway?

If you do not enroll new complimentary members each year, you miss out on a substantial number of your potential active members. Each year your state, territory or district gains about 10% of new officers. How many leave or retire? About the same percentage. So if you are keeping up with awarding complimentary memberships to your new officers, you are keeping your membership numbers up and you are giving young officers the opportunity to learn about your association, NGAUS, and the issues that are important to the National Guard. Of course, it’s just that – an opportunity – unless you take advantage of meaningful communications with your future active members.

But let’s look at the reverse. Say you miss enrolling new officers for a while. After a few years, you may be connecting with only two-thirds of your active force. Those potential members that you reach out to are increasingly former members of the National Guard. Former members can be great supporters, but you have to have a balance of current active members in order to remain relevant to today’s leaders.

When you enroll your new officers for a complimentary NGAUS membership, their membership is free for the remainder of the current year and the entire following year. Here are some of the other advantages:

New members receive a series of welcome letters called a Journey introducing them to the features and benefits of their membership.
Each week, members receive the Washington Report which provides current news relevant to the National Guard, the armed forces, and veterans and retirees.
Members receive the National Guard Magazine which features many in-depth stories and information important to the National Guard
Members also receive periodic emails informing them of upcoming events and benefits they may be eligible for.
And once their membership nears expiration, NGAUS is able to send reminders to them for membership renewal. Without their contact information, we are not able to ask them to renew.

We are here to help you as well!
Send us a list of officers with the following information, so we can process the complimentary NGAUS membership for you!

First name, Last Name
Rank
Current mailing address
Civilian email address

A complimentary NGAUS membership is an important tool that allows your association and NGAUS the opportunity to engage with new leaders in the National Guard. It is also a tool that allows your association to meet your own membership goals at no cost. Interested in learning more about how some association leaders are engaging their newly assigned members? Email [email protected].

May 4, 2023 Update

Rebate Checks

The 5% Early Bird Rebate checks have been put in the mail. If you do not receive yours by May 12th, please contact [email protected].

Capitol Summit

The dates for the next Capitol Summit have been set for 17-19 September. This professional-development program brings Guardsmen from each state and territory to the nation’s capital for a close look at how the government works and the role NGAUS plays in the legislative process.
Capitol Summit >>
Registration Form >>

Tuesdays with Tracy

“What is going on with my membership!?!?!”

Importance of making sure we enter memberships correctly, and in a timely manner.

How many of you have heard from members after renewal notices go out? "I already renewed why am I getting a renewal notice?" "I thought I was a life member!" "I didn't sign up for a membership." Well here at the mothership, we hear it all.

These members are typically confused as to why they receive a renewal notice when they have already paid their dues, or they are a life member. Here are a couple of scenarios and how we can prevent the confusion.

States collect membership dues directly from members but don’t enter the payment into NetForum in a timely manner.
1. Members will continue to pull into an expired query until the profile is updated.
2. States can reach out to me directly to get assistance with entering in large amounts of memberships. Typically, I can work off a spreadsheet and get renewals placed in your designated state batch.
Memberships renewals are entered incorrectly, causing “stacked” memberships. A member with a stacked membership, one membership being expired and one valid (maybe even more than two on a profile), will still cause that member to be pulled into an expired query.
1. We make sure to use the “renewal” option in the invoice, NOT “add membership”.
2. When using the renewal option, you must select the current membership (even if not the one renewing at) and then select the correct renewal package. See the example below, Annual to Digital Life.
3. Also, when you find duplicate profiles, please send them to me for merging. I know that some of you are more tech savvy than others, but even if you can figure out to merge, it doesn't mean that you should do it…you know who you are. 😊
Complimentary or gift memberships (paid by state or donated by another member) that are entered without the member even knowing they had a complimentary or annual membership issued to them.
1. First and foremost, please make sure that new members are aware of their membership and benefits, or make sure that their leadership advises them that they are issuing a complimentary or annual membership.
2. I would recommend removing the “Send by Email” confirmation if it is a gift. The receipt, which has a dollar amount, is issued via email is confusion to those who receive a donated membership.

April 21, 2023 Update

Expired Members

NGAUS members with memberships that expired in 2022 received their final NGAUS magazine with notification of their expired membership. If an annual membership expires, when it renews, it does so the next consecutive year. Therefore, if a member renews their annual membership in a non-consecutive year, their membership will erroneously apply to the previous year. The way to prevent this is to terminate expired memberships. This will not impact your ability to access the membership profile or the join date of the member.

On Friday, 28 April 2023, we will be terminating the NGAUS memberships that expired on 31 December 2022. This means that NGAUS members who have not paid for their 2023 NGAUS membership dues will not be able to access the “member-only section” of the NGAUS website and will no longer receive NGAUS benefits.

In May 2023, NGAUS will be terminating the state memberships that expired on 31 December 2022.

You will still be able to access membership profiles through NetForum. You will also be able to renew terminated memberships. This will not affect the “join date". These actions allow user membership records to remain more accurate and it reduces the number of corrections required to membership renewal dates.

If you have any questions, contact Tracy Campfield at (202) 408-5883 or [email protected].

Tuesdays with Tracy

Helpful Hint from Tracy: Verify a member’s rank and paygrade in demographics when processing a new membership or renewing. We want to ensure that all ranks and paygrades are correct. Change in paygrade can affect membership pricing. It happens…you know who you are! 😉

NGEDA Hotel Lottery System

The NGEDA Conference Committee has been charged by the NGEDA Board to study the current hotel double lottery system used by NGEDA for NGAUS hotel selection. We encourage all Executive Directors to attend the May 4^th NGEDA Roundtable when we will discuss the pros and cons of the current lottery system and solicit ideas and feedback for possibly modifying or changing the current hotel lottery process. If you are unable to attend the May roundtable, and have suggestions to share, please reach out to one of the committee members:

Scott Bailey, OH
Janet Cowley, WY
Don Deering, TN
Julie Grandaw, MN
Bruce Kahl, MD
Corie Lucero, UT
Mike Williams, WI (Chair)

The NGEDA Conference Committee plans to make a recommendation to the membership at the January 2024 NGEDA Conference in Detroit to either keep the current system or change it.

March 29, 2023 Update

NGAUS Conference

Call to Conference Letter>>
Schedule of Events>>

Registration Form

Below is a link to the state affiliate registration form that can be personalized and distributed to your membership.

Before distributing fill in the following information on the form:

Your state's hotel room block is at
Make check payable to
Other Fee (i.e. Assn. Hospitality Suite)
Please return your completed form with payment to

If any of your guests are NGAUS Distinguished Guests or Legion de Lafayette, please coordinate their registration with Lakeshia Williams at [email protected].

Registration Form >>

Conference Hotel Information

State room block reservation sites are now active. By now, all state hotel POCs should have received Passkey instructions from The Row (Jennifer Fitzpatrick) on how to access their room block to make room reservations and a link to your admin site to view your room blocks. All questions regarding your room blocks - hotel rooms and suite (if applicable) should be directed to Jennifer Fitzpatrick.
[email protected]

Below are links to the hotel assignments and room rates for the 145th General Conference & Exhibition in Reno this summer. Please let us know where you will be conducting Hospitality Night as soon as you lock in that information. If you will be hosting from your hotel, please let us know that as well.
2023 Hotel Blocks >>
2023 Room Rates >>

BEWARE! The hotel registration process above is the only process for reserving rooms in your room block – unless you have a distinguished guest in your delegation who wishes to stay in the DG room block. Please be aware that there are some authentic looking phishing schemes out there again this year. They come in the form of emails and phone calls from individuals who will represent themselves as the official conference hotel. Some of these phishers operate legally and some do not. They mine their contact information from publications and websites. Feel free to hit delete and scroll on by. Or if it is especially concerning to you, you can send us a copy to ensure that we are aware of it.

Conference Voucher

Promotional Items

NGAUS 2023 Logo >>
NGAUS 2023 Promotional Video >>
NGAUS 2023 Magazine Ad >>

2023 Membership Update

As of 28 March 2023
National AVG = 42%

What are your association’s membership goals for 2023? Is it a certain increase in percentage? An increase in overall numbers? How about an increase of a certain membership type? Or a certain membership demographic? The membership department can assist you with setting goals and providing certain demographic or analytical information to help you to reach your goals. We can also assist with marketing products. Please let us know how we can help!

March 2, 2023 Update

NGAUS Conference

Conference Registration

We are putting the final touches on the conference registration forms. We will send those forms out just as soon as they are approved.

Conference Hotel Information

Conference Voucher

Promotional Items

NGAUS 2023 Logo >>
NGAUS 2023 Promotional Video >>
NGAUS 2023 Magazine Ad >>

AFBA Scholarship

The AFBA/NGAUS scholarship is open from March 1 to June 1. NGAUS Active Life and Digital Life members and their dependents are eligible for the two $5,000 scholarships. Not a life member yet? It's not too late. Contact your State Association or [email protected] to purchase a life membership or convert your annual membership to a life membership.
Scholarship Application >>

January 10, 2023 Update

Annual NGEDA Conference

The NGEDA Conference in Reno, Nevada is right around the corner. The NGEDA Board, NGAUS staff, and Host State are looking forward to seeing you in Reno. We will kick off on Monday evening, January 16th, with a welcome reception hosted by NGAUS and the Nevada National Guard Association. The reception will be held at Rum Bullions inside the resort.

NGEDA Annual Dues

NGEDA Annual Dues – Please ensure that your NGEDA Annual dues are paid for 2023. State Associations must make NGEDA annual dues payments in order to participate in the hotel selection process during the conference as well as the lottery selection for 2024. Not sure whether your dues have been paid? Please contact [email protected].

One-on-One Sessions

The NGAUS Membership and Marketing team will be offering on-site one-on-one sessions. Tracy Campfield will be available to discuss any questions you may have regarding the database.

Michael McNeill will be available to discuss any custom marketing materials that you would like created for your state association's membership drive.

You can coordinate a meet up time with Tracy or Michael during on-site registration.

General Conference Housing Reservation Information

The information below is provided by the Host State regarding room block reservations. This is different from the past process of collecting security deposits for rooms and suites. Additional information will be briefed during the NGEDA general session prior to the hotel visits and selection process.

Upon completion of room lottery selection each Executive Director / Association President will receive an individual state room block code through passkey. It will be their responsibility to either make individual reservations or give room block code to their members. At the time reservations are made a credit card will be required for that room's deposit. Nevada will not require a $100 per room deposit but reserves the right to turn in any unused rooms once the deadline has been reached. Nevada will provide periodic updates as to how many rooms are remaining in each states room block. All changes to reservations will be made directly with the hotel. Total rooms requested per each state must be based on past room usage. If any additional rooms are need, please let Team Nevada know exactly how many you still require and we will balance against rooms turned in by each state. Any time prior to the deadline states can update Team Nevada if they need to add or drop rooms in their individual block. For questions contact Jerome Guerrero via email [email protected] or call 775-830-9609.

Legislative Workshop

NGAUS will be holding its annual Legislative Workshop on Monday, February 6 - Tuesday, February 7, 2023, at the National Guard Memorial and NGAUS offices in Washington, D.C. The workshop is free to attend. To learn more, visit the NGAUS website.
Legislative Workshop Web Page >>

December 27, 2022 Update

Welcome - New NGAUS Membership Staff

Join us in welcoming the newest members of NGAUS' Membership and Marketing Department!

Tracy Campfield. Tracy is the Program Manager, Database Development. She will be working with state association leadership on managing membership records in the NetForum Customer Relations Software. Tracy comes to NGAUS as an Association professional having previously served in membership at Trout Unlimited, a non-profit association dedicated to conservation of waterways for a viable trout and salmon population. You can reach Tracy at [email protected].

Michael McNeill. Michael is the Manager of Membership and Marketing. He will be working with state associations and NGAUS on the marketing of NGAUS to their membership. Michael comes to NGAUS from Stafford Printing, a company that provides print and digital marketing products, and is looking forward to the opportunity to put his creative talents to work at NGAUS. You can reach Michael at [email protected].

Paulette Brockington has served on the NGAUS team for the past several months. She worked at the reception desk prior to coming to the Membership Department where she assists with keeping membership records up to date. You can reach Paulette at [email protected].

Legislative Workshop

NGAUS will be holding its annual Legislative Workshop at the National Guard Memorial and NGAUS offices in Washington, D.C. The workshop is free to attend and will include a breakfast, working lunch and evening reception. Save the date for February 4-6, 2023.

NGEDA Round Table Discussions

2023 NGEDA Round Table Dates

Feb 2, 2023 06:30 PM EST
Mar 2, 2023 06:30 PM EST
Apr 6, 2023 06:30 PM EST
May 4, 2023 06:30 PM EST
Jun 1, 2023 06:30 PM EST
Jul 6, 2023 06:30 PM EST

Join the Meeting

Meeting ID: 858 9716 6389

Upcoming Dates

January 2023

2 NGAUS Offices Closed
16-19 NGEDA Conference (Reno, Nevada)

February 2023

4-6 NGAUS Legislative Workshop | Washington, D.C.

March 2023

19-21 (Tentative Dates) NGAUS Capitol Summit Washington, D.C.

April 27, 2022 Update

Congratulations to Our 100% States

The following associations have achieved 100% membership in their state for this year.

Delaware
Guam
Hawaii
Mississippi
Virgin Islands
On Deck - North Dakota 99%

Each state received their 100% electronic membership badge (pictured above). This badge can be attached to digital or printed correspondence.

Rebate Checks

The 5% Early Bird Rebate checks will be put in the mail at the end of this week. If you have not received yours by May 6^th, please contact [email protected].

NGAUS Conference

Housing Deadlines

July 1, 2022

All rooms in your room block must have a reservation (name) or they will be returned to the host state for other states who need additional rooms. Your room deposit will be returned to you if you do not use all of your rooms by this date.
If you need additional rooms, please notify the host state at [email protected] if you need additional rooms in your block so that they can be added to your room block (if available) after July 1. You will be responsible for sending a $100 deposit to the host state for any additional rooms.

July 22, 2022

After July 1 through July 22 at 12 pm EST, you will be able to make changes to the existing reservations in your room block. If you need assistance with this, you can contact [email protected]

August 4, 2022

Between July 22 and August 4, the reservations will be transferred from the portal to the conference hotels along with the room deposits.
After August 4, 2022, you must contact the hotel directly to make changes or cancel reservations.

If you have questions about the conference housing, please contact the Spargo Housing Center at [email protected].

April 14, 2022 Update

Expired Members

NGAUS members with memberships that expired in 2021 received their final NGAUS magazine with notification of their expired membership. If an annual membership expires, when it renews, it does so the next consecutive year. Therefore, if a member renews their annual membership in a non-consecutive year, their membership will erroneously apply to the previous year. The way to prevent this is to terminate expired memberships. This will not impact your ability to access the membership profile or the join date of the member.

On Friday, 29 April 2022, we will be terminating the NGAUS memberships that expired on 31 December 2021. This means that NGAUS members who have not paid for their 2022 NGAUS membership dues will not be able to access the “member-only section” of the NGAUS website and will no longer receive NGAUS benefits.

In May 2022, NGAUS will be terminating the state memberships that expired on 31 December 2021.

You will still be able to access membership profiles through NetForum. You will also be able to renew terminated memberships. This will not affect the “join date". These actions allow user membership records to remain more accurate and it reduces the number of corrections required to membership renewal dates.

If you have any questions, contact Melvin Bodmer, Jr. at (202) 408-5883 or [email protected].

Congratulations to Our 100% States

The following associations have achieved 100% membership in their state for this year.

Delaware
Guam
Hawaii
Mississippi
Virgin Islands

Each state received their 100% electronic membership badge (pictured above). This badge can be attached to digital or printed correspondence.

Insurance Checks

Commission checks for first quarter NGAUS Disability insurance for technicians were sent out to state associations on 4/13/2022. If you have any questions about your commission checks, please contact [email protected]

Scholarships

AFBA/NGAUS Scholarship

The AFBA/NGAUS scholarship is open from March 1 to June 1. NGAUS Active Life and Digital Life members and their dependents are eligible for the two $5,000 scholarships.
Scholarship Application >>

For questions about the AFBA Scholarship, please contact [email protected].

NGEF Leonardo DRS Guardian Scholarship

For the children of fallen Guardsmen in GWOT since 9/11 – DEADLINE: June 30, 2022
Scholarship Application >>

NGEF Van Hipp Heroes Scholarship

For Guardsmen wounded in action since 9/11 – DEADLINE: July 1, 2022
Scholarship Application >>

For questions about NGEF Scholarships, please do not hesitate to contact Luke Guthrie at (202) 408-5886 or at this email – [email protected]

March 30, 2022 Update

Early Bird Rebate

Deadline: March 31, 2022

All state and territory associations will receive a 5% rebate on all Active Annual Memberships collected between October 1 and March 31. In order to collect this rebate, all batches with active annual memberships must be closed and checks postmarked by end of the day on March 31, 2022.

If you prefer to pay by credit card, please complete the credit card authorization form and send to [email protected].
Credit Card Authorization Form >>

Changes in State Association Leadership

This is the season of State Association annual conferences. Will you be holding elections or making new appointments to leadership positions? Please contact us with any changes in president, president elect, executive director, or membership POC. Send changes to [email protected].

State Association Directory >>

NGAUS Conference

General Conference Registration Now Open

State Association EDs or representatives can now begin registering members of their delegations online. Emails were sent by Spargo registration with the registration link and your registration ID. Your registration ID is not the same as the ID for the housing portal. However, you can link directly to the housing portal through the registration site without a housing ID. Below is the link to the registration site.
NGAUS Conference Registration Site >>
Registration Guide >>

Conference Hotel Blocks

The slide below is the list of hotel assignments for the 144th General Conference and Convention in Columbus this summer. Please let us know where you will be conducting Hospitality Night as soon as you lock in that information. If you will be hosting from your hotel, please let us know that as well.
2022 Hotel Blocks >>

Registration Form

Below is a link to the state affiliate registration form that can be personalized and distributed to your membership.

Before distributing fill in the following information on the form:

Your state's hotel room block is at
Make check payable to
Other Fee (i.e. Assn. Hospitality Suite)
Please return your completed form with payment to

If any of your guests are NGAUS Distinguished Guests or Legion de Lafayette, please coordinate their registration with Lakeshia Williams at [email protected].

Registration Form >>

AFBA Scholarship

The AFBA/NGAUS scholarship is open from March 1 to June 1. NGAUS Active Life and Digital Life members and their dependents are eligible for the two $5,000 scholarships.
Scholarship Application >>

FY2024 NGAUS Resolutions

The deadline to submit FY2024 NGAUS Resolutions is 30 June 2022. For details on the resolutions process, please visit ngaus.org/legislation/resolutions. For any questions or requests to cosponsor, please email [email protected].

Capitol Summit

Registration information for the July Capitol Summit on July 17-19th will be sent out within the week. Each state, territory or district association can send one company-grade officer. Travel expenses and meals will be covered by NGAUS. An email will be sent to all executive directors, presidents and TAGs with information regarding the event. If you have any questions, please contact [email protected].
Capitol Summit Webpage >>

NGAUS Complimentary Membership Form

Below is the link to an online registration form for Complimentary Members. These are Guard officers and warrant officers that have recently commissioned or joined the National Guard from another component and have not been members before. Completed forms will be processed and loaded into the Netforum database by the NGAUS membership team. If you have questions about this form, please contact the membership team at [email protected].

www.ngaus.org/comp-application

NGAUS Awards

The NGAUS Awards Program is now open for nominations. Guidance was sent out to the states/territories last week. As always, the deadline for submissions is May 15. For more information, please contact Rich Arnold at [email protected]. Or visit www.ngaus.org/awards.

View NGAUS Award Information >>

Membership Monday

We are here to HELP!

NGAUS is conducting a “Membership Monday with Melvin” training day on the 2nd and 4th Mondays of every month at 11a ET.

We will go over the basics of NetFORUM such as:

How to create a batch
Search for individual records to avoid a duplicate record
How to run information reports.

No worries if you are unable to attend, we can set up one-on-one training, contact Melvin Bodmer, Jr. directly at [email protected] or (202) 408-5883.

March 16, 2022 Update

NGAUS Conference
General Conference Housing Portal Open

State Association EDs or representatives can now begin entering hotel reservations for members of their delegations. After the NGEDA Conference, you should have received an email from SPARGO Housing confirming your room block and providing a link and password for you to use. If you have not already done so, please log in and review your room blocks for accuracy. If you can not locate your email with the housing link and password, please contact Maria Kelly at [email protected] We expect the Conference Registration Portal to be open in the next week or two.

Conference Voucher

State associations are eligible for a $180 reimbursement for advertising for the NGAUS conference. Please fill out the form below and return it and an example of advertising efforts to the NGAUS finance department at [email protected].
Conference Voucher >>

NGAUS 2022 Logo >>
NGAUS 2022 Magazine Ad >>
NGAUS 2022 Social Media Ad >>
NGAUS 2022 Promotion Video 1 >>
NGAUS 2022 Promotion Video 2 >>

NGEDA Round Table Discussions

NGEDA members are facilitating round table discussions on the first Thursday of each month. Topics are selected from those requested by NGEDA members.

The slides for the March 3rd Round Table Discussion, Presenting Your Association at Unit Briefings by Marvin Harris of NGAT, can be found in the link below.
March 3rd Slides >>

March 2, 2022 Update

Early Bird Rebate

All state and territory associations can receive a 5% rebate on all Active Annual Memberships collected between October 1 and March 31. In order to collect this rebate, all batches must be closed and checks postmarked by end of the day on March 31, 2022.

Rebate checks for the end of 2021 have been sent through the mail. If you do not receive your check, please contact the NGAUS finance department at [email protected].

NGAUS Conference

Registration Form

Below is a link to the state affiliate registration form that can be personalized and distributed to your membership.

Before distributing fill in the following information on the form:

Your state's hotel room block is at
Make check payable to
Other Fee (i.e. Assn. Hospitality Suite)
Please return your completed form with payment to

If any of your guests are NGAUS Distinguished Guests or Legion de Lafayette, please coordinate their registration with Lakeshia Williams at [email protected].
Registration Form >>

Conference Voucher

AFBA Scholarship

The AFBA/NGAUS scholarship is open from March 1 to June 1. NGAUS Active Life and Digital Life members and their dependents are eligible for the two $5,000 scholarships.
Scholarship Application >>

February 17, 2022 Update

NGEDA Conference Survey

Please take a moment to complete the NGEDA survey at the link provided. The survey is focused on the recent conference, however, please complete it even if you were unable to attend as we are collecting some additional information to better serve the NGEDA members.

Take the Survey >>

NGAUS Complimentary Membership Form

New Strength Report

A new strength report is available in your Reports – strength report summary on netforum. Here is a copy of what the report looks like.

Changes include:
1) Complimentary annual numbers are now separated from active annual. This allows you to see the portion of complimentary vs. paid members you have.
2) Digital life memberships have been added. As in the past, the Total Active numbers do not include the Retired Life numbers which are provided on this report for your information.

Additionally, the digital life memberships may not reflect the actual number of digital life memberships sold in your state. This is because some purchasers were already members through 2022 or 2023 when they purchased their membership. Therefore, their digital life membership does not begin until the first day of the following year. This involves only a small number of people (about 59) who were mostly complimentary members when they purchased the digital life membership. If you have any questions, please contact Melvin in the membership department at [email protected].

New Strength Report >>

State Victories

We asked for you to take a survey regarding your state's benefits, legislative victories and lines of revenue. View the spreadsheet linked below to see how other states have done to accomplish these.
State Victories >>

Dell President's Day Sale

Please share the information below with your members:

Early Access to Dell's PRESIDENTS DAY SALE begins February 14^th!
The deals highlighted below and in the attached flyer are limited in quantity at special discounts so be sure to shop early before available quantities sell out.
GET MPP EARLY ACCESS 2/14 - 2/16; DEALS CONTINUE THROUGH 2/24. To access the deals, visit your dedicated MPP site:
www.dell.com/mpp/ngaus
HIGHLIGHTS:

Alienware m15 R6 - $2199.99 - Save $750*
Starting 2/14 at 11am ET: Inspiron 15 3000 - $399.99 - Save $250*
Starting 2/15 at 11am ET: XPS Desktop - $649.99 - Save $250*

To take advantage of these offers, please visit your dedicated MPP site:
www.dell.com/mpp/ngaus

Membership Monday

We are here to HELP!

Starting in March 2022, NGAUS will be starting a “Membership Monday with Melvin” training day on the 2nd and 4th Mondays of every month at 11a ET.

We will go over the basics of NetFORUM such as:

How to create a batch
Search for individual records to avoid a duplicate record
How to run information reports.

We will send out a Zoom link the Friday before the session. Space is limited, so sign up today HERE!

No worries if you are unable to attend, we can set up one-on-one training, contact Melvin Bodmer, Jr. directly at [email protected] or (202) 402-5883.

NGAUS Awards

The NGAUS Awards Program will open for this year's nominations later this month. Guidance will be sent out to the states/territories by the end of Feb. As always, the deadline for submissions is May 15. For more information, please contact Rich Arnold at [email protected].

View NGAUS Award Information >>

February 2, 2022 Update

NGAUS Training Day Presentations

Below are links to the NGAUS presentation shown at the NGEDA conference. Presentations will automatically download to your computer.
NGAUS Day Presentation >>
NetForum Breakout Presentation >>
Marketing Breakout Presentation >>

NGEDA Photos >>

Digital Life Members Without Email Addresses

There are over 60 Digital Life members in the NGAUS database that do not have emails associated with their accounts. These members are not able to receive all benefits as Digital Life members. Please review the list below and encourage these members to provide a civilian email address.
Digital Life Without Email >>

NGAUS Website Purchases

Netforum has many quick queries available to you. One of these queries includes the list of all members who purchased their membership through the NGAUS website.

On the main screen, there are a list of Common CRM Queries located in a box on the right side. The query labeled 'State_eWeb_Payment...' will run a query that shows all payments that members have made through the NGAUS website.

If you have any questions, please contact Melvin Bodmer, Jr. at [email protected].

AD&D Member Insurance

NGAUS and EANGUS members age 70 and below are eligible for up to $2,500 AD&D insurance coverage. In the event of accidental death of a service member or retired member, please check on their eligibility (membership, age under 70, and accidental death or dismemberment). Please contact the NGAUS Insurance Trust at [email protected].

2021 Membership Close Out

Membership Rebate

How did my state do in 2021? Take a look at the attached 2021 final outcomes below. This spreadsheet includes 2021 final membership numbers along with a comparison to the 2020 final membership report. Those states highlighted in green will receive a 25% rebate on their annual 2021 dues payments. All states will receive a 25% rebate on their active life (including digital) payments made in 2021.
Membership 2021 Outcomes Spreadsheet >>

NGAUS Conference Committee Survey

On behalf of the NGAUS conference committee we ask that Executive Directors, Association Presidents, and/or those state association personnel responsible for taking your delegation to conference complete the survey at the link below. We are seeking input for ways to improve the NGAUS conference. None of the ideals mentioned in the question have been approved for change. We are simply seeking input to help shape the recommendations the conference committee may or may not make to the NGAUS Board of Directors. Thank you for your participation in this survey.

Conference Survey >>

January 7, 2022 Update

Important Message for Executive Directors – Please Read

Today, NGAUS will be announcing through a direct email and social media an opportunity for NGAUS Active Life/Digital Life members to win an all-expenses-paid trip for two to the Super Bowl sponsored by USAA. There is a very short suspense of Tuesday, January 11th, at 5 pm EST. We will be prepared to process any installment payments or convert any annual memberships already paid throughout the weekend at the Office: (202) 454-5306, Cell: (614) 989-6894.

If you are a non-participating state in netForum, please be available to assist with processing memberships through Tuesday to ensure your members have the maximum opportunity to opt in to win.

Here is a link to the email announcement going out to active members and nonmembers about the Super Bowl:

January 6, 2022 Update

NGEDA Conference Is a Go!

The NGEDA Conference in Columbus, Ohio, will be conducted in person as planned. The City of Columbus requires that masks be worn indoors in all public spaces. The NGEDA Board is working with the hotel to maximize on spacing for all sessions and breakouts in order to make it easier to maintain safe distancing. Hand sanitizing stations will be available throughout the public spaces. The NGEDA Board, NGAUS staff, and Host State are looking forward to seeing you in Columbus, Ohio! Don’t forget that NGAUS training day is Monday, January 17^th, the day preceding the official start of the NGEDA conference.

NGEDA Annual Dues

NGEDA Annual Dues – Please ensure that your NGEDA Annual dues are paid for 2022. States must make NGEDA annual dues payments in order to participate in the hotel selection process during the conference as well as the lottery selection for 2023. Not sure whether your dues have been paid? Please contact [email protected].

NGAUS Training Day

Most of the NGAUS Staff will be presenting on Monday, January 17^th. There will be a significant amount of time devoted to Membership – plans, marketing, and netForum. We will also offer small group instruction in marketing and netForum. Additionally, we can provide one on one sessions with our marketing manager and database manager. See below to book a mini session with Cheyenne or Melvin.

One-on-One Sessions

The NGAUS Membership and Marketing team will be offering on-site one-on-one sessions. Melvin Bodmer will be available to discuss any questions you may have regarding the database. Please click the link below to book a time with Melvin.
Book Database Session >>

Cheyenne Arnold will be available to discuss any custom marketing materials that you would like created for your state association's membership drive. Please click the link below to book a time with Cheyenne.
Book Marketing Session >>

Conference Hotel Deposits

The host state of the 144^th General Conference and Exhibition is collecting room deposits during the NGEDA conference. Deposits will be $100 per room and $200 for a suite. Make checks payable to “Buckeye Minuteman Foundation.” Payments made by credit card will incur a 3% processing fee.

NGEDA leadership would like to remind you that NGEDA dues must be paid in order to participate in hotel selection and room reservations during the NGEDA conference.

NGAUS Insurance Affinity Checks

Insurance Affinity checks will be distributed by finance during the NGEDA Conference in order to verify business addresses. The rebate checks will follow in the mail later in January. If you have any questions please contact the NGAUS finance department at [email protected].

NetForum Reports

Weekly membership reports are expected to resume this Monday, January 10, 2021. Please let us know if you do not receive your weekly membership report.

We are working to update the Strength Report Summary. You may have noticed that the Active Life numbers on the strength report summary do not include your digital life members. Melvin is working with NetForum to develop a new customized report. We are also planning to break out complimentary annual from (paid) active annual so you can more easily see your market penetration of newly appointed officers.

Missing Ranks: NetForum is working to correct the missing ranks from the database. We believe that the problem is related to the use of the “classic version” of NetForum. In the future, please ensure that you are using the most up-to-date version of NetForum.

If you have any questions, please contact Melvin Bodmer, Jr. at [email protected].

2021 Membership Close Out

Membership Rebate

Strength Reports for 2022 Campaigns

Please use the attached to collect officer strength data for next year. The numbers you provide are used to establish your strength goal for next year. The information should be your projected numbers as of December 31, 2021. If we do not receive a strength report from your association or state, we will default to the numbers reported by NGB.
Strength Report Worksheet >>

NGAUS 2022 Columbus Hotels

The Columbus Conference team has created a hotel workbook for your review. The document linked below lays out the location and cost of rooms for the 2022 NGAUS conference.

Columbus Hotel Space Workbook >>

December 16, 2021 Update

NGAUS Database Manager

Join us in welcoming Melvin Bodmer Jr. who started this week as the membership database manager in the membership and marketing department.

Melvin has over a decade of experience in human resources, payroll, and accounting. He previously worked at the Public Risk Management Association, a nonprofit training and education organization in Alexandria, Virginia.

Melvin can be reached at [email protected] or 202-408-5883.

Member Renewal Correspondence

The NGAUS membership team sends a series of emails to expiring members over a nine-month period usually from October to June.* Below are links to the emails sent in October and November and those that will be sent at the end of December and the beginning of January.

October - Chairman's Message
November - Membership Committee Chair's Message
December - Auto-Renewal Notice
December - Membership Expiring
January - Membership Expired

Members of full and partial participation states receive emails that send them to the NGAUS membership page and members of non-participation states receive an email that directs them to contact their state association.

*Mississippi members are excluded from this program per the request of NGAMS

Membership Rebate

Final payments for 2021 batches are due at end of December in order to receive 25% rebate (postmarked by 31 DEC)

(Note: Eligible States will receive rebates on 2021 Active Annual dues and all states will receive rebates on Active Life – to include digital life – payments)

Legislative Workshop

Membership Resources

Below is a new chart that can be printed and filled out as a quick reference tool to show member benefits and pricing.
Member Benefits Chart >>

If you would like custom marketing materials created for your state, please fill out the form below and send it to the NGAUS membership team at [email protected].
Marketing Request Form >>

Both items as well as many other resources can be found on the State Association Resources page on the NGAUS website.

State Annual Conferences

The following states have not submitted their 2022 annual conference dates:
AL, CA, DC, GU, IL, ME, MO, NE, NH, NJ, NY, PA, PR, RI, VT, WA, WV

Please submit 2022 annual conference dates and other NGAUS website updates to [email protected]. If you would like NGAUS staff to participate or speak at your conference, please complete the State Support Request Form below and return to [email protected].

State Support Request Form >>

If you would like to bring your delegation to visit NGAUS and use the available facilities, please complete the State Visit Request Form below and return to [email protected].

State Visit Request Form >>

Number of Digital Members by State and Rank

NGEDA Notice

November 30, 2021 Update

Number of Digital Members by State and Rank

NGAUS 2022 Columbus Hotels

The Columbus Conference team has created a hotel workbook for your review. The document linked below lays out the location and cost of rooms for the 2022 NGAUS conference. Hotels will be discussed during the December 2 NGEDA Round Table.

Columbus Hotel Space Workbook >>

November 19, 2021 Update

Dell Military Purchase Program

Dell honors those who serve — U.S. Active Duty Military, Veterans, National Guard and Reserve — and their families receive an extra 10% off coupon and best price guarantee for NGAUS members.

NGAUS, family and friends can shop 24/7 at: www.dell.com/mpp/ngaus

Online Redemption

Shop our Dell private store with the Dell Member Purchase Program with special discounts you won’t find anywhere else
To get an additional 10% OFF, contact our Dell representative with an email to: [email protected]
Identify yourself as a NGAUS Member
To speak to a North American Sales Representative for further assistance, call the Dell Military Sales line at 1-866-871-9875

NGAUS Membership Committee

The NGAUS membership committee is looking for an Area I representative to serve on the committee beginning in 2022. If you are a member of Connecticut, Maine, Massachusetts, New Hampshire, New Jersey, New York, Rhode Island, or Vermont State Associations, please consider serving or nominating someone for service. Email recommendations to [email protected].

NGAUS Digital Life Membership

Digital Life memberships continue to increase – particularly in those states offering additional incentives. Please remember to put your digital life members in a 2021 batch so that you can receive the 25% rebate at the end of this year instead of next July. All state associations will receive rebates on payments for digital life memberships. For example, someone who pays a digital life membership in full earns a $125 rebate for the state association. For those paying in installments, 25% of the portion of the membership paid for in 2021 will be rebated. The remainder of the rebate will be paid during the period the payment was made (either after 30 June or 31 December of the following year). Take a look at the numbers. What is your Active Life potential? And how can you achieve those goals? Let us know if you need help with any of the marketing or guidance on meeting your goals. Reach out to Executive Directors of those states who are excelling and ask for their advice.

Number of Digital Members by State and Rank

November 4, 2021 Update

Individual Membership Dues for State Associations

If your association has made any changes to the cost of State Association dues and participates in netFORUM, please submit changes to [email protected].

NGAUS Membership Committee Call for Nominations

The NGAUS Membership Committee Chairman is seeking nominations of officers to represent Areas I, III, IV and VI on the committee. Candidates should be members of NGAUS with some experience working with membership for the state and/or national associations. Ideally, they represent states with successful membership programs, that is, they have met annual goals for the past few years. Recommendations will be taken to the Area TAG for final selection.

Nominations should be submitted to the NGAUS Director of Membership and Marketing at [email protected].

State Annual Conferences

Please submit 2022 annual conference dates and other NGAUS website updates to [email protected]. If you would like NGAUS staff to participate or speak at your conference, please complete the State Support Request Form below and return to Lakeshia Williams at [email protected].

State Support Request Form >>

If you would like to bring your delegation to visit NGAUS and use the available facilities, please complete the State Visit Request Form below and return to [email protected].

State Visit Request Form >>

Capitol Summit

We enjoyed meeting your company-grade officers and warrant officers at the Capitol Summit. They left feeling informed and motivated. Now is the time to engage them with meaningful work with your association. Ask them to write about their experience, provide a photo or address your association about their experience at an upcoming meeting.

The next Capitol Summit will be in March. It's not too early to identify candidates for this event.

"I had no idea how much impact membership has on NGAUS and their power to lobby for the National Guard."
- Second Lieutenant Chelby Rush, WYARNG

NGAUS Digital Life Membership

The Digital Life Membership is now available online. Take a look at how your association is doing with this new benefit.

Percentage by State and Number of Digital Members

October 22, 2021 Update

NGEDA Annual Conference and NGAUS Training Day

Don’t miss this year’s NGEDA Annual Conference from January 16-20, 2022, at the Hyatt Regency Downtown Columbus, Ohio. Plan to arrive on Sunday, January 16^th. Registration begins at 4 pm. There will be a full day of training and update briefs from the NGAUS Staff on Monday, January 17^th. NGEDA Meetings, including visits to the conference hotels, will be held on January 18-20^th.

Online registration is open now at ngeda.org. You can also pay your annual dues for 2022 online as well.
NGEDA Annual Conference Registration >>
NGEDA Conference Draft Agenda >>

IMPORTANT Membership Update

Congratulations to the North Dakota National Guard Association for achieving 104% membership for 2021! Special thanks to Executive Director Colonel Chris Domitrovich. You can still achieve your membership goals for 2021. Whether it’s a 1% increase over last year, 50% or 100% membership, it is possible to do this at little to no cost. The easiest way to get across the finish line is through complimentary memberships. If you have officers and warrant officers assigned who have never had a NGAUS membership, they are eligible for a one-year complimentary membership. Additionally, if you have personnel who are not members yet this year and they purchase an active life (or digital life) membership, it is effective immediately. Both of these membership types will assist you in achieving your 25% membership rebate if you have not already done so.

The Digital Life Memberships are selling quickly. Take a look at the following charts to see how your state is doing.

Digital Life Membership by Grade

We are continuing to update the list of special offers and handling of membership by states. Please review the attached State Subsidy List and let us know of any changes or additions.

We have collected a number of leads of those who expressed interest in purchasing a digital life membership. Please see the attached for contacts and emails of personnel who expressed an interest in purchasing a digital life membership. Please contact them directly with instructions on how to purchase the digital life and state memberships.
Digital Life Leads >>
State Subsidy List >>

Strength Reports for 2022 Campaigns

October 14, 2021 Update

NGAUS State Dues

Reminder – NGAUS State Dues Survey. Thank you to the 30 states, territories and the District of Columbia who have responded so far to the survey. If you have not yet responded, please take a moment to answer three simple questions. The information is being provided to the NGAUS Finance Committee for further information and discussion on the topic of state dues. Your reply is important.

State Dues Survey >>

IMPORTANT Membership Update

This is a complex time of year for membership. Many states (18) are still working to achieve their membership goals in order to receive their 25% rebate on active annual memberships. Others are focusing on the 2022 membership year. At the national level, we are short of our goal by 2,208 members. Following is some instruction on how to proceed with membership inputs:

Use the 2021 Membership Batches for: All complimentary memberships and life memberships. If you do not use a 2021 batch for these memberships, they will not become members until 1 January 2022. This will not extend the duration of the membership, it will only delay benefits for those who sign up. You should never delay a benefit that is due and/or paid for by a member.

Use the 2022 Membership batch for: All active annual members who are purchasing a 2022 membership or renewing their 2021 membership. This will allow for continuous membership benefits for those who are renewing.

If you have any questions at all about creating batches during this bridging period between years, please contact [email protected] and we will provide personalized instruction.

Updated Strength Summary >>

NGAUS Digital Life Membership

The Digital Life Membership is now available online. Take a look at how your association is doing with this new benefit.
Digital Life Memberships by State >>

We are continuing to update the list of special offers and handling of membership by states. Please review the attached State Subsidy List and let us know of any changes or additions.

We have collected a number of leads of those who expressed interest in purchasing a digital life membership. Please see the attached for contacts and emails of personnel who expressed an interest in purchasing a digital life membership. Please contact them directly with instructions on how to purchase the digital life and state memberships.
Digital Life Leads >>
State Subsidy List >>

Strength Reports for 2022 Campaigns

Introduction to NGAUS Membership

We will be offering a small group introduction to NGAUS Membership via Zoom. It will be geared toward new Membership Committee Chairs/Members, Association Leadership, and Association Staff. There are two opportunities to attend. We will schedule follow-up instruction if needed. Both sessions will be offered on Tuesday, November 9^th. The first at Noon EST and the second at 7 pm EST. Please invite your association leaders and staff who work with or who have an interest in NGAUS membership to attend this event.

Topic: Introduction to NGAUS Membership
Time: Nov 9, 2021 12:00 PM Eastern Time (US and Canada)

Topic: Introduction to NGAUS Membership
Time: Nov 9, 2021 07:00 PM Eastern Time (US and Canada)

24th Annual Industry Day

The 24^th Annual Industry Day will be on December 7th. Association leaders are invited to attend at a reduced rate. Please see the below for more information.

Industry Day Form >>
Industry Day Website >>

NGEDA Round Table Discussions

The next call is on Thursday, November 4^th. The October meeting notes can be found below.
October Round Table Meeting Notes >>

October 1, 2021 Update

Please join us in welcoming the newest Executive Directors

Lt Col (Ret) Tommy Calhoun, Executive Director, Ohio National Guard Association (Life Member)

Lt Col Keith Kelly, Executive Director, Montana National Guard Association (Life Member)

COL Perry Carter, Executive Director, National Guard Association of Georgia (Member)

NGAUS/NGEDA Websites and Directory

Please take a few moments to review the NGAUS and NGEDA State Association Websites and the NGEDA Directory to ensure they are up to date. It is very important that your state leadership, key volunteers, and conference dates are all correct and up to date. Many officers, staff, and members of industry depend on these contacts and you could miss out on important opportunities. You can submit any website updates to [email protected].

The deadline for the NGEDA print directory is October 15^th. Make sure that you submit information online or by email to Bob Sweeney at [email protected]. If you are an Executive Director, please submit your photo as well as conference dates.

NGAUS State Association Directory >>
NGEDA State Association Directory >>
NGEDA 2021 Printed Directory >>

IMPORTANT Membership Update

This is a complex time of year for membership. Many states (27) are still working to achieve their membership goals in order to receive their 25% rebate on active annual memberships. Others are focusing on the 2022 membership year. At the national level, we are short of our goal by 2,290 members. Following is some instruction on how to proceed with membership inputs:

Use the 2021 Membership Batches for: All complimentary memberships and life memberships. If you do not use a 2021 batch for these memberships, they will not become members until 1 January 2022. This will not extend the duration of the membership, it will only delay benefits for those who sign up. You should never delay a benefit that is due and/or paid for by a member.

Use the 2022 Membership batch for: All active annual members who are purchasing a 2022 membership or renewing their 2021 membership. This will allow for continuous membership benefits for those who are renewing.

If you have any questions at all about creating batches during this bridging period between years, please contact [email protected] and we will provide personalized instruction.

Strength Summary >>

NGAUS Digital Life Membership

The digital life membership is now available online. During calendar year 2021, please continue to use 2021 batches to enter these memberships. Individuals may also purchase the membership directly online at NGAUS.org unless affiliated with a non-participating state.

We are continuing to update the list of special offers and handling of membership by states. Please review the attached State Subsidy List and let us know of any changes or additions.

We have collected a number of leads of those who expressed interest in purchasing a digital life membership. Please see the attached for contacts and emails of personnel who expressed an interest in purchasing a digital life membership. Please contact them directly with instructions on how to purchase the digital life and state memberships.
Digital Life Leads >>
State Subsidy List >>

Paying for Batches

If you have open batches for 2021, we request that you pay for them as soon as possible so we can close them. If you have any batches with just comp members in them, please let us know when you are finished with input so we can close them.

Strength Reports for 2022 Campaigns

July 16, 2021 Update

NGAUS Conference & Exhibition Updates

Conference Hotel Reservations - The deadline for filling hotel reservations has now passed. If you need additional rooms beyond what you have filled, please submit your request ASAP to [email protected]. They will coordinate directly with the host state on obtaining additional rooms when possible and getting them added to your hotel block. You have until August 2d to make changes to existing reservations before the rooms are turned over to the hotel. After August 2d it will be up to the individual registrant to contact the hotel directly to make changes.
Conference Registration – Registration will remain open until the conference, however, do not delay with registering your personnel as delegate assignments are due on July 31^st.
Delegates – The delegate option is now open on your state affiliate site of the registration portal. To add a delegate selection for someone you have already registered, select Modify/View registrants, select the green Edit button on the record of the Registrant, Select Edit Profile Information, scroll to the bottom of the profile and select “Yes” under Delegate? If the delegate is being assigned to a committee, select the committee assignment. Select Continue and don’t forget to select Save. State Delegate Chart >> Delegate Letter >>
Hospitality Suites - Please take a moment to complete a brief survey on your state’s hospitality suite and hospitality night location. Hospitality Suite Survey >>

2021 Capitol Summit

Dear State Association Directors,

As a friendly reminder, our NGAUS Officer Professional Development: Capitol Summit will be on October 24-26 here in Washington.

Guardsmen attending the Summit will have the opportunity to meet with their Representative offices on Capitol Hill. It is the responsibility of the State Associations to select the individuals who are the most qualified to attend. NGAUS strives to have representation from each state. NGAUS will provide funding for transportation, meals, and lodging for the attendees. Leave status for full-time servicemember attendees (PTDY, pass, ordinary leave) is at the discretion of local command.

Please select one Army or Air Guardsman to send to the Capitol Summit. Please submit the candidate of your choice no later than July 23 to Mr. Kevin Brown, NGAUS Legislative Analyst, via email at [email protected].

2021 Capitol Summit LOI >>
2021 Capitol Summit Registration Form >>

Kevin Brown
[email protected]
(202) 454-5326

Membership

State Dues

Thank you to the following states who have paid their State Dues. If your state is not on this list, please check in with your AG’s department to ensure that they have received the invoice.
AK, AZ, CT, DC, DE, GA, IA, ID, IN, KS, KY, LA, MA, MN, MS, NC, ND, NE, NM, NV, NY, OH, OK, RI, SC, UT, VA, VI, WV, WY

Payment must be received 30 days prior to the conference on July 27, 2021. Payment is required before the release of attendee badges at the General Conference & Exhibition. Please contact the NGAUS Finance department at [email protected] to complete payment.

July 9, 2021 Update

NGAUS Conference & Exhibition

Additional Rooms Added to Registration

Mandalay Bay: The host state for the 143d General Conference and Exhibition has secured additional rooms at the Mandalay Bay for the nights of 26, 27, and 30 August. These rooms have been distributed to your room block on your registration site. If you have registrants for whom you could not get a hotel reservation for their entire stay, please go to your registration site and extend their reservations accordingly.

Luxor: There are currently no issues with room night availability at the Luxor. Spargo continues to monitor this and will request additional room nights if needed. Please notify them if you have issues with room night availability at [email protected].

If you have rooms that you know you will not use, please contact [email protected] as soon as possible. You do not have to wait until July 15^th to turn in excess rooms.
If you have already filled your block and need additional rooms, please contact [email protected] with your request and they will be added if available.

Important Dates.

July 15: You have until July 15^th (next Thursday) to fill your room block before excess rooms are returned to the pool to fill other requests or to return to the hotels.
August 2: You have until August 2d to make any changes to your existing reservations before the room block is turned in to the hotel. At that point, you will be bound by the cancellation policy.

Delegates for the NGAUS 143d General Conference and Exhibition

Delegate allotments have been assigned for each state. Please see the links for your delegate numbers by type and the explanation of assignment per NGAUS By-laws. SPARGO is loading the delegate allotments into the registration database so that you can identify which of your registered members are assigned as delegates. Please check back next week on your registration site to see whether the delegates have been loaded and make assignments no later than July 31, 2021.
State Delegate Chart >>
Delegate Letter >>

Golf Tournament

For information on the NGAUS golf tournament please reach out to:
SFC Greg Krizmanich at [email protected]
CPT Tyler Tooney at [email protected]

July 2, 2021 Update

NGAUS Conference

Managing Room Night Shortages

There is currently a shortage of room nights August 25, 26, and 30^th at the Mandalay Bay and a projected shortage on these same nights at the Luxor. This is or may impact your ability to make hotel reservations for your delegation. If this is impacting you, please follow these instructions:

Make the reservation for the nights that are available. For example, if you have someone that requires a check-in on the 27^th and a check out on the 31^st, enter them from 27-30 August.
Notify Amanda Thorne, the Spargo Housing Manager, at [email protected] of the date for the room night and the number you are short.

Spargo and the Host state are working as quickly as possible to resolve this situation. Please do not wait to fill your room block with the dates that are available. It may be helpful in obtaining additional room nights if we can demonstrate that the rooms will be used.

June 17, 2021 Update

Membership

Don't Leave Money on the Table

Have you met your membership campaign goals for 2021? Whether you established a membership goal for 2021 or not, there is still time to benefit from the 25% rebate for the first half of the year. Here are a few key steps:

Know your percentage and number of active members required to be eligible for a 25% rebate of NGAUS dues paid for a 2021 Annual or an Active Life membership during this year’s campaign period. You can easily determine this by comparing your membership percentage at the end of last year to your current percentage. For example:
- State XX has a membership of 39% on 30 June. Their membership last year was 38%. They are eligible for the 25% rebate.
- State XX has a membership of 50.1% by 30 June. They are eligible for the 25% rebate regardless of their membership the previous year.
Determine your current percentage and number of active members.
Renew the required number of memberships NLT 30 June and reap the benefits of a rebate.

Need more help? We are happy to assist. Do you want to know how much your potential rebate could be so that you can compare the cost versus benefit? Please call the membership team to find out more about how we can assist you.

State Dues

In accordance with the NGAUS By-Laws, Section 3.01 (a), each state is required to pay dues to NGAUS based on the National Guard strength in their state. The statement reads as follows:

Section 3.01 – Classes, Qualifications, Requirements and Dues
Upon application, and acceptance, and payment of the prescribed dues, the Association will issue the following classes of membership:
(a) State: Membership may be issued to and in the name of a State. (Dues to be paid annually in the amount of Twenty-Five cents for each member of the National Guard based upon the assigned strength on 30 September of the preceding year as furnished by the National Guard Bureau.)

Payment must be received 30 days prior to the conference on July 27, 2021. Payment is required before the release of attendee badges at the General Conference & Exhibition. Please contact the NGAUS Finance department at [email protected] to complete payment.

Conference

NGB Travel Guidance

The National Guard Bureau chief has signed a memo authorizing federal funding that each state and territory can spend to send a small number of company-grade and junior warrant officers to the 142nd General Conference & Exhibition, Aug. 27-30 in Las Vegas, Nevada for professional development. Please see the authorization memorandum along with the attachment with amounts each state is authorized to spend for travel.

NGB Travel Guidance Memo >>
Spending Limits Chart >>

New Event

There will be a Field Grade Officer Mixer on Friday, August 27 at the Rhythm and Rift Lounge, Mandalay Bay from 6:00 PM-10:00 PM.

Airport Shuttle

Shuttle transportation is available for $7 each way between the hotel and airport on August 26, 27, and 31^st. Payment must be made when you register your delegation. Welcome ambassadors will be waiting at the airport to direct attendees to their buses. There are no tickets. Each guest who purchased a ticket in advance will be on a roster.

June 10, 2021 Update

Membership

All state and territory associations may receive a 25% rebate on all Active Annual and Active Life Memberships collected between January 1 and June 30. Rebates are rewarded if a state has met its goal based on last year's membership end strength. In order to collect this rebate, all batches must be closed and checks postmarked by end of day on June 30, 2021.

Rules for 25% Rebate

Rebates are awarded to states whose NGAUS membership is 50% or above or those states that are below 50% but have increased by at least 1% over last year’s membership. Percentages are calculated using the end of year-end strength provided by each state. In order to collect this rebate, all batches must be closed and checks postmarked by the end of day on June 30, 2021.

Why June 30th

Delegate counts and seating arrangements for the 143rd General Conference & Exhibition are based upon the membership count collected on June 30.

Assistance

How can we assist? If you are having challenges with any lists of members, we can assist you. But please don’t delay. Check with your state leadership for lists of newly commissioned officers and warrant officers through ROTC or OCS/WOCS. Check for other direct accessions such as transfers from Active Duty or specialty branch commissions (Medical, Judge Advocate, Chaplain).

100% Membership

Congratulations to the following states for achieving 100% NGAUS Membership:
Arkansas
Hawaii
Louisiana
Mississippi
Nevada
Tennesse
Virgin Islands

2021 Capitol Summit

NGAUS will be hosting one session of the 2021 Capitol Summit. The dates for this session is as follows: October 24-26. Space will be limited, each state may send one Army or Air Guardsmen to the summit. It is the goal of NGAUS to have representation from each state. Alternate names may be submitted and will be selected to fill any vacant spots on a first come, first serve basis. NGAUS will provide funding for transportation, meals, and lodging for the attendees. Leave status for full-time servicemenber attendees (PTDY, pass, ordinary leave) is at the discretion of local command.

The Capitol Summit includes a congressional component where Guardsmen will have the opportunity to meet with congressional offices. State associations are responsible for selecting the individuals who are determined to be most qualified to attend. The process used to identify attendees is also at the discretion of each state association.

State Executive Director or designee must select an attendee and fill out and return the registration form (below) to Kevin Brown by 23 July 2021 for the October summit. NGAUS will then contact the attendee with further instructions.

2021 Capitol Summit LOI >>
2021 Capitol Summit Registration Form >>

Kevin Brown
[email protected]
(202) 454-5326

Conference

Registration and Hotel Reservation Update

The system is not open for states to register their members yet. We will advise you immediately when it opens. The housing reservation portal is open. We encourage you to log in to the housing portal to check to see that your room block has been correctly loaded. If you see any discrepancies or are unable to log in, please contact [email protected].

Conference Delegates

Delegate counts are based on state membership numbers as of June 30, 2021. Delegate selection on the Spargo registration portal will begin after this date. We will inform everyone once this selection process is available.

Roll Call of States Important Update

With an in-person conference, NGAUS has decided to return to a traditional roll call. Each state will have a representative present live to the audience for 1 minute in order of admittance into the Union.

Mandalay Bay COVID-19 Protocol

Per CDC guidance, fully vaccinated guests are not required to wear masks. Gloves will continue to be worn by employees who require them to do their jobs.

June 2, 2021 Update

Spargo Conference Registration and Hotel Reservations

As the 143d General Conference and Exhibition in Las Vegas nears, states are receiving registrations from their members for the conference. We are all eager to register our conference attendees and make their hotel reservations in our selected hotels. We appreciate your patience as we continue to refine the registration and hotel reservation sites.

Registration. The system is not open for registration from states yet. We will advise you immediately when it is.

Hotel Reservations. You should have already received your link and password to your state’s respective reservation site. If you have not already done so, please validate that your room block matches what you have requested and paid the deposit for. Currently, the site will require a credit card number in order to complete a reservation. This is being addressed by removing the credit card requirement. Some of you have been able to complete reservations by entering a card number such as your Association’s credit card number. Once the site is adjusted to no longer require credit cards, you will be able to complete hotel reservations without entering a card number. Please be aware that canceling a reservation within 72 hours or not canceling at all will result in a penalty of one night’s stay with taxes and fees.

May 21, 2021 Update

It has been a pleasure serving all of the associations over the past two years. It was exciting watching our membership grow. I have always been a believer that together we can achieve our goals. Leaving NGAUS was a very difficult decision. I have loved working at NGAUS, but the call of my family and friends from home was too strong. The membership team works tirelessly to improve our processes. We have learned from each other over the past couple of years. Continue to reach out to them for help.

I am leaving you in wonderful hands. BG (Ret) Maria Kelly will lead us in the right direction. I am so pleased that she and her husband, Dave are making the move to The District of Columbia. I can’t wait to see the changes under her guidance.

You will all be missed greatly. I will continue to serve on the NGEDA board, so I won’t be far away. I can be reached at; [email protected] or 816-872-4246.

See you all in Vegas!

-Michele Mahoney

A very heartfelt "Thank You" to Michele Mahoney for the support that she provided to all Executive Directors and other Association leaders across the country. We all cheered when "one of our own," who had walked in our shoes was selected as Director of Membership and Marketing. Michele not only did a fabulous job in her position, but she developed a team of teams that brought more engagement between the State Associations and NGAUS. Together with her team, Cheyenne Arnold and Maurice Harris, Executive Directors across the country were able to leverage professional support tools that directly benefited our membership. Thank you, Michele, and the very best of luck in all of your future endeavors.

Needless to say, I have very big shoes to fill. I will be relocating to Washington D.C. next week and can't wait to continue with the many initiatives that Michele put into place over the past two years. One of the most notable things she and her team did was to improve the lines of communication during the period that many of us were under stay-at-home orders. The online forums allowed us to share feedback and learn from one another as well as benefit from the information shared by the NGAUS staff. I look forward to hearing from you - whether it be by an online forum, email, or phone call - on how we can continue engaging our officers in a way that makes them want to be a part of NGAUS for life.

Thank you for all the work you do in the field every day to promote NGAUS. I look forward to hearing from you soon and seeing you at check-in in Las Vegas!

-Maria Kelly

Conference Housing

Checks for housing blocks must be sent to the Nevada National Guard Association by May 22 to:

Nevada National Guard Association
2844 Oxley Drive
Sparks, NV 89436

Payments can also be made online through PayPal at paypal.me/NVNGA

Conference Attire

All Officer Professional Development sessions require Class B uniforms for all actively serving Guardsmen.

Event Attire Guide >>

Do not wait to add members

Please make it a priority to update memberships as soon as they are received. Waiting to update introduces real-life risk for our members. For instance, if a member is not in the NGAUS database at the time of their injury or death, they or their families will not be able to collect benefits such as NGAUS’s Accidental Death and Dismemberment insurance coverage and their children may not be eligible for the Leonardo DRS scholarship. While this may only affect a small portion of our membership, it is our duty to ensure our members are taken care of to the extent we are able.

May 4, 2021 Update

NGAUS Conference & Exhibition
New Location and Dates

The 143rd General Conference & Exhibition has been rescheduled for Aug. 27 to 30 in Las Vegas, Nevada. This is two weeks earlier than the initially planned conference in Charlotte, North Carolina.

Most meetings and the industry exhibition will be held at Mandalay Bay Resort and Casino, a 120-acre destination resort on the famous Las Vegas Strip near McCarran International Airport. Mandalay Bay has the fifth largest convention center in the United States, with 2.1 million gross square feet of meeting and exhibit space.

NGAUS and the Nevada National Guard expect to be able to provide in Las Vegas the conference experience that members and guests deserve and have come to expect.

Mandalay Bay, Las Vegas, Nevada
August 27-30, 2021

**Please note the new dates**

Housing

Housing selection will take place in the near future. Conference rates for hotels are as follows:

Mandalay Bay $150 per night, $25 resort fee
Luxor $120 per night, $25 resort fee
Parking is free

Registration

Below is the attendee registration form. This form can be distributed to begin collecting registration information. The online registration portal will open at a later date.

Before distributing please add your state's information/requirements to the following areas at the end of the form:

Other Fee (i.e. Assn. Hospitality Suite)
Make check payable to:
PLEASE RETURN YOUR COMPLETED FORM WITH PAYMENT TO:

2021 NGAUS Conference Individual Registration Form >>

Las Vegas Marketing

Please update all NGAUS conference marketing materials with the below logo or advertisement for Las Vegas. If the below items do not fit your needs, please reach out to [email protected] for other marketing items.

2021 Las Vegas NGAUS Conference Logo >>

2021 Las Vegas NGAUS Conference Digital Ad >>

Advertising Reimbursement

Please use the form below to receive a reimbursement for one registration for advertising the NGAUS conference. Many have advertised for the Charlotte conference during state association conferences. If this is the case, you can still receive your reimbursement, but an example of the advertisement must still be provided.

2021 Las Vegas NGAUS Conference Voucher >>

Resolutions Deadline

NGAUS has extended the Draft Resolution Deadline to July 31, 2021. There will be no extension of the Emergency Resolution Deadline. We encourage you to utilize this additional time to work with NGAUS Task Force Chairs on any pending resolutions.

Membership Rebate

Strength Numbers

NGAUS is using numbers received from NGB to determine state percentages for those who have not submitted their strength report. If you have a current strength number, please email it to [email protected]. This number difference could help in your efforts to reach your goal.

The following states have not submitted their numbers: AZ, CA, CO, DC, FL, GU, IL, IN, LA, MN, MO, MT, NV, NH, NM, OK, PA, PR, RI, VT, VA, WV

NGEDA Round Table Discussions

Beginning on June 3, 2021, NGEDA will host virtual round table discussions and educational sessions. Round tables will take place on the first Thursday of every month.

Below is a link to the meetings for all meetings that will be held for the year 2021.

Jun 3, 2021 06:30 PM
Jul 1, 2021 06:30 PM
Aug 5, 2021 06:30 PM
Sep 2, 2021 06:30 PM
Oct 7, 2021 06:30 PM
Nov 4, 2021 06:30 PM
Dec 2, 2021 06:30 PM

Join Zoom Meetings >>

Add these meetings to your calendar >>

Meeting ID: 859 8457 1255
Passcode: 567210

Dial by your location
        +1 312 626 6799 US (Chicago)
        +1 929 205 6099 US (New York)
        +1 301 715 8592 US (Washington DC)
        +1 346 248 7799 US (Houston)
        +1 669 900 6833 US (San Jose)
        +1 253 215 8782 US (Tacoma)

Columbus 2022

Please share the Save the Date (below) for the 144th General Conference & Exhibition held in Columbus, Ohio with your membership.

2022 Columbus NGAUS Conference Save the Date >>

March 19, 2021 Update

NGEDA Hotel Lottery

Below you will find a link to the presentation that was discussed during the roundtable on Tuesday. You will also find the hotel request form that must be filled out and returned to the North Carolina conference team when making your final selection.

The hotel lottery will be conducted during the NGEDA conference.

NC Hotel Brief >>
Hotel Room Request Form >>

Charlotte Convention Center Tour Video >>

NGAUS Messages

Conference messages from both Maj. Gen. Michael McGuire, NGAUS Chairman and Brig. Gen. J. Roy Robinson (Ret), NGAUS president are available to be played at association conferences. Below you'll find the links to each message which is available on the NGAUS website.

NGAUS Chairman's Message >>
NGAUS President's Message >>

*Video audio playing for virtual conferences on Zoom

Zoom screen sharing allows you to share the desktop, window, application or audio/video. Zoom allows you to also send computer audio to the remote attendees when sharing a video or audio clip.

To share computer audio such as YouTube, Pandora, etc. during screen sharing, click on Share Computer Sound.

Open your Zoom meeting
Ensure that you are logged in as the Host
Click on the green "Share Screen" icon
You will see a pop-up window where you select your desktop or application
Click the check box in the lower left that says "Share computer sound"

Now when you are in screen share mode it will play all computer sounds to the audience

March 10, 2021 Update

Invitation to Bid on the Conference

We are reaching out to all the states, territories and the District of Columbia to consider submitting an "intent to bid" for the 148th General Conference & Exhibition held in the year 2026. Below you will find a memorandum from BG (Ret) J. Roy Robinson, NGAUS President to all TAGs, Association Presidents and Executive Directors/Secretaries of State Associations.

Invitation to Bid >>

Scholarships

Many scholarship applications are opening. We highly encourage letting members know about these opportunities:

AFBA/NGAUS Active Life Member scholarship - Awards two (2), $5,000 scholarships to a NGAUS Active Life Member or the dependent of a NGAUS Active Life Member. (Deadline: June 1, 2021) Application

The National Guard Educational Foundation (NGEF) is administering the following scholarships (applications are available at www.ngef.org):

Leonardo DRS Guardian Scholarship – Awards up to $25,000 over four years for the children of fallen Guardsmen in GWOT since 9/11 (Deadline: June 30, 2021) Application
Van Hipp Heroes Scholarship – Awards up to $4,000 over four years for Guardsmen wounded in action since 9/11 (Deadline: July 1, 2021) Application

Information about all of these scholarships can be found on the NGAUS website at https://www.ngaus.org/membership/member-benefits/scholarships

Feb. 25, 2021 Update

Renewing Members

Over 30k expired memberships from 12/31/2016 – 12/31/2019 on 2/23/2021 were terminated to ensure their memberships are renewed properly if they want to rejoin. When an existing membership exists on an individual’s record exists, please always use the ‘renewing a membership’ process on page 20 of the SOP and not the ‘add new membership process’ which creates duplicate membership records. When a terminated membership is renewed, it will now renew with a current membership expiration date instead of erroneously incrementing the expiration date by one year if it expired more than a year ago; and you should not have to change an expiration date after processing a renewal.

When you add an invoice, select ‘add product’ and select the ‘renew membership’ on the Centralized Order Entry screen as listed on page 20 of the SOP, you should see the red ‘REJOIN’ label on the record (see below). At this point you can renew the existing member type, ‘Chapter: Active Annual – OR’ or you can select a different member type like ‘chapter”: Active Life – OR’ if they wish to change it. If you change the member type, be sure to change the appropriate member package and renewal package.

Validate the correct price appears and select ‘save & finish’ or ‘Save & renew another membership’. Continue with applying the payment. Once processed, the correct membership with the correct expiration date should appear.

Note: Please only use the add membership process if there is no membership under the NGAUS or State membership you plan to add it.

Please contact Maurice at [email protected] if you have any questions or encounter any issues.

Please review the NetForum SOP regarding this and other procedures.
NetForum SOP >>

NGAUS Covid-19 Initiatives

We have put together a one-pager to explain the efforts put forth during the year 2020 for National Guardsmen serving on the front lines of the covid-19 pandemic.

Speaking for America's Heroes >>

Feb. 2, 2021 Update

NGEDA Information

The annual meeting of the National Guard Executive Directors Association will now be held virtually March 31-April 1.

The agenda will focus on the 143rd General Conference & Exhibition, Sept. 9-12 in Charlotte, North Carolina.

The NGEDA meeting agenda also includes company-grade officer and elected officer sessions and open meetings of the NGAUS Corporate Advisory Panel and the Payroll Deduction Coordinating Board.

In addition, attendees will get a preview of the 144th General Conference & Exhibition, Aug. 26-29, 2022, in Columbus, Ohio, and conduct their hotel lottery for that event.

Training sessions that normally take place at the annual meeting will shift to virtual roundtables over the next several months, Mahoney said.

There is no fee to tune in to the meeting, but registration is required. State and territory memberships must also be paid in full.

More NGEDA meeting information is available online.

Registration

You may register using the online registration form found at www.ngeda.org. Registration online is preferred. If you must use a paper form, you can download the form and mail it with your state membership fees to Michele Mahoney-NGEDA, 5012 NE 42nd Street, Kansas City, MO 64117. Please ensure your registration is completed online or returned to the NGEDA office by 29 March 2021.

NGEDA 2021 Official Call Letter >>
Agenda >>
Fillable Registration Form >>

FY22 Priorities and Accomplishments

The resources below include the complete list of resolutions, priorities and accomplishments for fiscal year 2022.

FY22 Resolutions Booklet >>
2021 Priorities and Accomplishments >>

Membership Rebate

Membership Rebate Cycle

Early Bird Rebate: All state and territory associations can receive a 5% rebate on all Active Annual Memberships collected between October 1 and March 31. In order to collect this rebate, all batches must be closed and checks postmarked by end of day on March 31, 2021.

Membership

State Leadership Information

We always want to make sure we provide you with helpful tools to aid in your success. We have recently updated the State Leadership Information Packet to include a yearly checklist. This list was put together with the idea of helping everyone balance workload and serve as reminders of NGAUS deadlines.

State Leadership Information Packet

Membership Presentation

We have put together a NGAUS membership presentation for you to use in your membership marketing efforts. If you would like us to include membership data for your state within the presentation, please feel free to reach out to [email protected].

Membership Presentation

Please visit the State Association Resources page on the NGAUS website for more marketing materials.

2021 Membership Year Data Call

I am requesting your assistance with the National Guard Association of the United States’ 2021 membership year. As you know, the assigned officer strength as of 31 December establishes the baseline for membership percentages in the upcoming year.

Please provide to this office the total number of assigned Army and Air National Guard Commissioned and Warrant Officers broken down by rank/Army and Air as of December 31, 2020. Example: MG=1, MajGen=2, LTC= 5, Lt Col=6.

Please email this information to [email protected] by January 1, 2021.
Thank you for your support.

Membership Payment by Credit Card

For those associations that would like to pay for membership batches by credit card, the NGAUS Credit Card Authorization Form can be filled out and returned electronically to the NGAUS financial department at [email protected] or payments may be made over the phone with our Staff Accountant Lacey Morse at 202-454-5322.

Please review how to reconcile batches in the NetForum Database SOP (Internal Use Only). Please note that you will not close out these batches. Once payment is received, our finance department will close these batches.

NGAUS Credit Card Authorization Form-PDF

NGAUS Credit Card Authorization Form-Word Doc

If you have any questions about making payments or batches, please contact [email protected].

Capitol Summit

October Capitol Summit (POSTPONED)

In light of the ongoing COVID-19 Pandemic, limitations to travel due to the pandemic and the Guard’s response in support of the mission, NGAUS made the decision that the October Capitol Summit will be postponed until further notice.

NGAUS will continue to re-evaluate the situation over the next several months to determine the feasibility of holding a version of the Capitol Summit later in the year. We will update you as we obtain more information.

National Guard Memorial Closed

With increasing health concerns we have decided to close the National Guard Memorial through to the public. Although we will not be present in the building we will continue with our normal working hours of 8 am-5 pm, Monday-Friday remotely. Should you need anything, please continue reaching out to us. All staff contact information can be found on the NGAUS website. If you have any questions about the closure, please contact [email protected].

We understand that some State/Territory conferences will be affected by recent health concerns. If you have not already, please inform Lakeshia Williams of any conference postponement or cancellation at [email protected].

NGAUS Resolutions

Below is an updated Resolutions SOP with incorporated changes developed and approved last year. All standing resolutions, as well as the 2020 Resolutions Booklet, can be found at the bottom of the Resolutions Page on the NGAUS website.

Resolutions SOP

143rd General Conference & Exhibition

The 143rd General Conference & Exhibition will be held in Charlotte, North Carolina September 9 - 12, 2021. Below you will find the NGAUS 2021 logo and Save the Date postcard.

State Association Directory

We have recently updated our State Association Directory to include both state association contact information and state association conferences. This new directory will allow you to search by state, area or conference dates.

We encourage you to visit this new directory to let us know if the information for your association is correct. If you notice any errors, please send the corrected information to [email protected].

State Association Resources

There have been many changes at the state level and we want to make sure you have the resources you need to be successful. On the NGAUS website, you will find "State Association Resources" available under the "States & Territories" tab, or at www.ngaus.org/stateresources.

These resources are restricted to executive directors, presidents or those you designate to have access. If there is someone that you would like to have access to these resources, please email [email protected] with their name and email address.

We encourage you to look through these resources and let us know if there are things that we aren't providing that you would like to see. If you have any questions about the toolkit or would like any of these resources customized to include your association's information, please contact [email protected].

State Conferences

We try to keep all information up to date on the NGAUS website. Please send us your state conference dates and locations. If you would like to have NGAUS staff present or exhibit at your conference or any other events, please fill out the State Support Request form and return to Lakeshia Williams.

Full Participation

If you would like to become a full participation state, there are many benefits including our most recent addition to the membership registration process: auto dues renewal. For more information about becoming a full participation state, please email [email protected].

State Association Leadership Updates

December 7, 2023 Update

Professional Development Events

2024 Legislative Workshop | February 27 - 28

2024 Capitol Summit | March 17 - 19

November 16, 2023 Update

Industry Day

December 11-12, 2023

NGEDA Annual Meeting

Tracy Campfield

Michael McNeill

Member Renewal Correspondence

October 20, 2023 Update

Call To Conference

NGEDA Annual Meeting | January 2024 | Detroit, Michigan

2024 Annual Data Call

Membership Subsidies

Membership Marketing

State Association Resources

Mass Emails

Social Media

September 7, 2023 Update

NGAUS Conference Keynotes

Capitol Summit Postponed to 2024

Membership Update

June 2, 2023 Update

Membership Mojo

May 18, 2023 Update

Why Complimentary Members Matter

May 4, 2023 Update

Rebate Checks

Capitol Summit

Tuesdays with Tracy

April 21, 2023 Update

Expired Members

Tuesdays with Tracy

NGEDA Hotel Lottery System

March 29, 2023 Update

NGAUS Conference

Registration Form

Conference Hotel Information

Conference Voucher

Promotional Items

2023 Membership Update

March 2, 2023 Update

NGAUS Conference

Conference Registration

Conference Hotel Information

Conference Voucher

Promotional Items

AFBA Scholarship

Annual NGEDA Conference

NGEDA Annual Dues

One-on-One Sessions

General Conference Housing Reservation Information

Legislative Workshop

December 27, 2022 Update

Welcome - New NGAUS Membership Staff

Legislative Workshop

NGEDA Round Table Discussions

2023 NGEDA Round Table Dates

Upcoming Dates

January 2023

February 2023

March 2023

April 27, 2022 Update

Congratulations to Our 100% States

Rebate Checks

NGAUS Conference

Housing Deadlines

Conference Registration Links

Conference Hotel Links

Additional Conference Links

April 14, 2022 Update

Expired Members

Congratulations to Our 100% States

Insurance Checks

Scholarships

AFBA/NGAUS Scholarship

NGEF Leonardo DRS Guardian Scholarship

NGAUS Conference
General Conference Housing Portal Open